3/19/2012 2 At the end of this workshop, 4-H’ers should be able to Identify and access resources for improving record book quality. Know the basic requirements for each record book component. Value (maybe even feel excited about) record book keeping. 4-H Leaders & Parents should be able to Provide record book resources to 4-H’ers. Guide 4-H’ers through the requirements for each record book component. Adjust record book requirements to the developmental capacity (unique abilities) of the 4-H’er. Connect the record book process to Positive Youth Development. 3/19/2012 3 Two Tracks The L1 book is designed for members in the 3rd & 4th grade. It has the same sections as the L2 book; just requires less detail. The L2 book is should be used by 4-H’ers in the 5th grade and may be completed by those in the 4th grade. Guidelines are available for both sets. SnoCo distributes handbooks; others are available on-line (e.g., http://whitman.4h.wsu.edu/record/) 3/19/2012 4 Parts & Pieces Project Add Sheets ?? Project Add Sheets ?? L1 Record Book Set L2 Record Book Set 3/19/2012 5 Project Add Sheets (Are you kidding me? There’s more?) Merely a sampling of available add sheets. Check with your club/project leader to see which might be required for your project. Available from the WSU 4-H Resource CD; or http://pubs.wsu.edu/cgi-bin/pubs/index.html (some searching required) 3/19/2012 6 Complete by computer or by hand? Electronic and paper versions available at (scroll to bottom): http://snohomish.wsu.edu/4h/4hmembers.htm Just Breathe… 3/19/2012 7 A quick recap Commit to Keeping a Record Book By hand (obtain copies by printing or ordering) Electronic (download MSWord version) Complete: *Record Book *Permanent Record Complete *Record Book *Permanent Record Book Additional projects? Complete 1 Project Record for each h additional project. Project(s) require Add Sheet? Complete Add Sheets for each project that requires it Additional projects? Project(s) require Add Sheet? Complete 1 Project Record for each additional project. Complete Add Sheets for each project that requires it. 3/19/2012 8 My 4-H Planning Calendar CALENDAR/JOURNAL There is a regular logging (with dates) of 4-H activities, events, and project work. This might be a calendar, however, other formats may be chosen. If the record keeping is on the internet, it might be unwise to list date/time/place, so a simplified date (month/year) would be acceptable. If in a social media format, regular wall posts (where date stamps are given automatically by the program) are also evidence that the 4-Her is logging regularly. 3/19/2012 9 How about a club google calendar! 3/19/2012 10 3/19/2012 11 Project Record (1 for each project; grouped by project) 4-H/PROJECT GOALS At least 1 goal for primaries/juniors; at least 3 goals for intermediates and seniors. Goals are SMART (specific, measurable, attainable, realistic, timely). Goals can be listed specifically for each project; or as a whole for the 4-H experience; or clustered into meaningful groups (i.e., foods and sewing goals are listed in a grouping of home-economics projects) LEADER/PARENT SUPPORT There is some indication that leaders and parents know about and support goals/project commitments. This could be demonstrated through parent/leader signatures, notes, photos, or a retelling by the 4-H’er (e.g., “I discussed these goals with my parents…”) 3/19/2012 12 S.M.A.R.T. Goals (adapted from http://extension.unh.edu/4h/4HPubs/ldrsggs.pdf) 4-H goals have several elements Specific: Measurable: Attainable: Realistic: Timeline: 3/19/2012 13 S.M.A.R.T. Goals (adapted from http://extension.unh.edu/4h/4HPubs/ldrsggs.pdf) 4-H goals have several elements Specific: I want to give a public presentation about dog breeds. Measurable: I want the presentation to be 7 minutes long and review my favorite 3 breeds. Attainable: I learned about some breeds in 4-H and I have some books/flyers that will provide the information. Realistic: Since I gave a 5 minute presentation last year, I think this is realistic. Timeline: I will complete it by the area-level contests (~April). 3/19/2012 14 Did this 4-H’er use the comments section to comment on goal progress? I want to attend the county public presentation meetings. I want to give foods public presentation. I want to get a green ribbon and compete at the county level. Use the comments section to note work (progress, setbacks) on goals. GOAL APPRAISAL/PROGRESS Commentary on goal progress (e.g., successes toward goal attainment, obstacles to goal attainment, mid-year changes in goals/commitments). 3/19/2012 13 S.M.A.R.T. Goals (adapted from http://extension.unh.edu/4h/4HPubs/ldrsggs.pdf) 4-H goals have several elements Specific: I want to give a public presentation about dog breeds. Measurable: I want the presentation to be 7 minutes long and review my favorite 3 breeds. Attainable: I learned about some breeds in 4-H and I have some books/flyers that will provide the information. Realistic: Since I gave a 5 minute presentation last year, I think this is realistic. Timeline: I will complete it by the area-level contests (~April). 3/19/2012 12 S.M.A.R.T. Goals (adapted from http://extension.unh.edu/4h/4HPubs/ldrsggs.pdf) 4-H goals have several elements Specific: Measurable: Attainable: Realistic: Timeline: 3/19/2012 11 Project Record (1 for each project; grouped by project) 4-H/PROJECT GOALS At least 1 goal for primaries/juniors; at least 3 goals for intermediates and seniors. Goals are SMART (specific, measurable, attainable, realistic, timely). Goals can be listed specifically for each project; or as a whole for the 4-H experience; or clustered into meaningful groups (i.e., foods and sewing goals are listed in a grouping of home-economics projects) LEADER/PARENT SUPPORT There is some indication that leaders and parents know about and support goals/project commitments. This could be demonstrated through parent/leader signatures, notes, photos, or a retelling by the 4-H’er (e.g., “I discussed these goals with my parents…”) 3/19/2012 12 S.M.A.R.T. Goals (adapted from http://extension.unh.edu/4h/4HPubs/ldrsggs.pdf) 4-H goals have several elements Specific: Measurable: Attainable: Realistic: Timeline: 3/19/2012 13 S.M.A.R.T. Goals (adapted from http://extension.unh.edu/4h/4HPubs/ldrsggs.pdf) 4-H goals have several elements Specific: I want to give a public presentation about dog breeds. Measurable: I want the presentation to be 7 minutes long and review my favorite 3 breeds. Attainable: I learned about some breeds in 4-H and I have some books/flyers that will provide the information. Realistic: Since I gave a 5 minute presentation last year, I think this is realistic. Timeline: I will complete it by the area-level contests (~April). 3/19/2012 14 Did this 4-H’er use the comments section to comment on goal progress? I want to attend the county public presentation meetings. I want to give foods public presentation. I want to get a green ribbon and compete at the county level. Use the comments section to note work (progress, setbacks) on goals. GOAL APPRAISAL/PROGRESS Commentary on goal progress (e.g., successes toward goal attainment, obstacles to goal attainment, mid-year changes in goals/commitments). 3/19/2012 15 PHOTOGRAPHS/SUPPLEMENTAL MATERIALS Interspersed throughout the document (e.g., a photo inserted into a story or highlight, a link to a website, a copy of a newspaper article), or as a distinct unit, photos or other supplemental materials should assist in describing the youth’s experiences in 4-H. 3/19/2012 16 The real value of the Project Highlights occurs when the 4-H’er connects their activities back to the Project Commitments (i.e., goals). In the Pawsabilities 4-H Club, worksheets are used to help 4-H’ers do this: List your first goal. What did you learn/do/make/try? What success did you experience? What problems did you have? What might you do differently next time? How do you feel about what you have learned? What goal might you set for next year? GOAL APPRAISAL/PROGRESS Commentary on goal progress (e.g., successes toward goal attainment, obstacles to goal attainment, mid-year changes in goals/commitments). 3/19/2012 17 FINANCIAL ACCOUNTING/ADD SHEET The document provides a record of project-related expenses. These could be the traditional Record Book financial summary, or a project “add sheet.” Accounting activities could be the financial evaluation of a project (e.g., cost of making versus purchasing), a summary of debits/credits throughout the year, or both. 3/19/2012 18 4-H STORY As a distinct unit, or dispersed throughout, the document includes relevant information about the 4-H’er. Examples of relevant information might include: information about the 4-H’ers family, involvement in school, involvement in the community, reasons for joining 4-H, favorite parts of 4-H, future plans for 4-H. Not all of these elements are required; there should be just enough to give the reader a sense of who the 4-H’er is. 3/19/2012 19 The Permanent Record is your 4-H resume. The Permanent Record book is added to each year. If using the paper copy, keep it in a safe/secure place away from potential spills and damage. PERMANENT RECORD The document contains a summary of the members’ experience in 4-H before this year of enrollment. This could be a traditional permanent record book, or inclusion of previous record books, or some summary statements. Traditionally, this includes an cumulative, annual summary of the following categories: Offices, Exhibits, Judging, Public Presentations, Contests, Events, Community Service, Promoting 4-H, Leadership, School & Community, Non 4H Contests, Meeting Attendance, Most Important Recognition 3/19/2012 20 PHOTOGRAPHS/SUPPLEMENTAL MATERIALS Interspersed throughout the document (e.g., a photo inserted into a story or highlight, a link to a website, a copy of a newspaper article), or as a distinct unit, photos or other supplemental materials should assist in describing the youth’s experiences in 4-H. 3/19/2012 19 The Permanent Record is your 4-H resume. The Permanent Record book is added to each year. If using the paper copy, keep it in a safe/secure place away from potential spills and damage. PERMANENT RECORD The document contains a summary of the members’ experience in 4-H before this year of enrollment. This could be a traditional permanent record book, or inclusion of previous record books, or some summary statements. Traditionally, this includes an cumulative, annual summary of the following categories: Offices, Exhibits, Judging, Public Presentations, Contests, Events, Community Service, Promoting 4-H, Leadership, School & Community, Non 4H Contests, Meeting Attendance, Most Important Recognition 3/19/2012 20 PHOTOGRAPHS/SUPPLEMENTAL MATERIALS Interspersed throughout the document (e.g., a photo inserted into a story or highlight, a link to a website, a copy of a newspaper article), or as a distinct unit, photos or other supplemental materials should assist in describing the youth’s experiences in 4-H. 3/19/2012 21 Record Book Submission Record Book Order My 4-H Planning Calendar Main Project (commitment, journal, highlights, project summary, add sheets) Additional Projects Permanent 4-H Record My 4-H Story Supplemental Information GENERAL APPEARANCE In a manner consistent with the medium chosen, the record book is neat, organized, and conveys the 4-H’ers experiences well. For example, if the 4-H’er is using an electronic medium and has used common/age-appropriate expressions (e.g., text-speak), this is appropriate. 3/19/2012 22 Record Book Judging & Awards Club Judging Obtain the judging forms from county Using the following scoring system, send Blue-Ribbon books (all sections must be complete to county: 0-59 White 60-79 Red 80-100 Blue County Judging 80-84.5 Blue 85-89.5 Purple 90-95.5 Gold Seal 96+ Pin Record Books are also used to apply for county achievement pins, county jackets, and other awards! 3/19/2012 25 MCj04231630000[1] Developmental Expectations MCj04258220000[1] Some scoring provisions for age Juniors -- 1 goal/commitment Intermediates and above -- ≥3 goals. L1 Record books require less detail, more appropriate for pre- and early- readers. End goal is for the 4-H’er to willingly participate in and grow from the Record Book Experience. Graded task assignments. Modeling desired behavior. 3/19/2012 26 MCj04231630000[1] Why go electronic? MCj04258220000[1] No more crying over spilled milk. Easy to correct errors. Print what you need. Sharing with club members. Digital picture imports are neat, easy. What are the next dimensions? How can record books promote the 4-H Positive Youth Development goals? Belongingness Mastery Independence Generosity 3/19/2012 27 3/19/2012 28 The Link to Positive Youth Development Snyder’s hope (1991) Agency/Willpower: one’s perceived ability to meet goals Pathways/Waypower: one’s perceived ability to generate successful plans to achieve goals 3/19/2012 29 Higher Hope People Set More Goals across more life arenas goals are more difficult greater expectation for goal successful goal achievement Have more of the good stuff: Optimism Internal locus of control (more self-directed) Solution-focused coping (steps to problem solving) Competitiveness Self-esteem Positive affectivity Less likely to experience negative affectivity, anxiety, depression I strongly suspect there is a positive relationship between record book keeping (or quality of record book keeping) and hope. And someday I just might test it! 3/19/2012 30 Valuing & Promoting Record Books (Could they possibly be fun?) Record Book Checks Regular intervals (quarterly) 4-H’ers do record book checks; award stickers Prizes for most completed books at club meetings Club Assist Record Book Officer/Club Calendar Record Book Aids Goal-setting worksheets MCj04244660000[1] 3/19/2012 31 Valuing & Promoting Record Books (Could they possibly be fun?) Your ideas Share your ideas and thoughts with me (Lynette Bikos) at lhbikos@spu.edu MCj04338200000[1]