To view, print and annotate your pdf proof, Elsevier
recommends that you use Adobe Reader version XI (or
higher). Adobe Reader is free to download from the Adobe
website. You can use it on a whole series of platforms, including
PC, Mac, and UNIX. The exact system requirements are given at this section
of the Adobe site. Click Comment to start annotating your PDF proof. If this feature is not shown in your Adobe Reader menu,
you may be using an earlier version than Adobe Reader
XI. The Comment feature consists of a task pane These icons allow you to make changes such as
inserting, replacing, or removing text. To insert text into your PDF proof, click the Insert Text
icon on the Comment tool bar. Then, click to set the cursor where you want to insert the
text. A comment box appears automatically. Type the text you want to add. You can also cut and paste text from another file into the
comment box. Close the comment box by clicking the icon in the top
right-hand corner. To replace text in your PDF proof, click the Replace
(Ins) icon on the Comment tool bar. To highlight the text you want to replace, click and drag
the cursor over the text. A comment box appears automatically. Type the replacement text in the comment box. You can also cut and paste text from another file into the
comment box. To replace formatted text (an equation, for example)
please see the Attach a file menu. To remove text in your PDF proof, start by clicking the
Strikethrough (Del) icon on the Comment tool bar. Click and drag over the text you want to remove. The text you’ve deleted will show a red ‘strike through’. To highlight text or make a comment, click the Highlight
Text icon on the Comment tool bar. Click and drag over the text you want to highlight or
comment on.
To make a comment, double-click on the highlighted text
and start typing. Close the comment box by clicking the icon in the top-
right hand corner. To attach a file to your PDF proof, click the Attach File
icon on the Comment tool bar. Click the figure, table or formatted text you want to
replace. An Add Attachment window automatically opens. Select the file you want to attach. If you want to comment on the new file, click General. A paper clip indicates that you inserted your file. To add a sticky note to your PDF proof, start by clicking
the Add Sticky Note icon on the Comment tool bar. Click to set the location of the note on your PDF. A comment box appears automatically. Type the note you want to add Please do not use this feature to make text edits. Your changes are automatically shown in the Comment
List.
To open a comment, you can select it from the
Comment List or double-click the comment in the PDF. To undo or delete changes you made in your PDF proof
on a PC, right-click the comment and click Delete. To undo or delete changes using a Mac, Ctrl-click the
comment and click Delete You can also delete a comment by selecting it,
clicking Edit on the main Adobe menu and selecting
Undo. Elsevier recommends that you view (grey) halftones
(such as photographs, micrographs, etc.) on screen
rather than in print. The reason for this is your local printer may not be
capable of printing the greys correctly. If your PDF proof contains colour images and you can't
access a local printer, it's unlikely that you'll reproduce
the colours in the images correctly on the printer The reason for this is that local variations can occur. If you print your PDF proof, you may notice some ‘non-
standard’ output. If this happens, please check if the problem is present
on screen. The printer output will be distorted if the correct printer
driver for your printer is not installed on your PC.