Get Familiar with the Library

Changing your Display Name or the name of a folder, playlist, or piece of content will cause all URLs associated with that name or folder/playlist to break. This is why it’s worthwhile to take some time to create a visual roadmap of how you would like to manage, secure, and share your content before you begin to upload and share. As a general rule, it's easier to be more organized up front than to go back and make changes after content has already been shared.

Set Up Your Library

The first step to take when working with Screencast.com is setting up and organizing your library. This allows you to secure your content and will help facilitate the sharing process.

When you sign in to Screencast.com you are in your library - this is your primary working view. The library is where you create the folders and playlists that house your content. The following graphic gives you an overview of the different library options.

When setting up your library, keep these questions in mind:

Who should be able to view my content? Will all of my content be available to everyone or will I need to assign privacy levels?
What will be viewed? A video, document or image? What will the file formats be? What about file size?
Where will my content be viewed? On Screecast.com, a webpage, or blog?
When do I want someone to see my content? When I invite them via an email or link? Or, when they go to a blog or webpage?
Why am I sharing this content – what is my overall goal? To educate, inform, or sell? Should I enable Commenting to facilitate discussion? Should my videos be available for download? Should I include attachments like forms or slides?

Icons You Will See in the Library

When you begin to add content, folders, and playlists, you will see several different icons in the library. It is important to become familiar with these icons so you can quickly see how your content is organized and what privacy levels have been applied.

Folders

Folders act just like folders on your desktop; you place content inside a folder to group files together in one place.

You can only add a piece of content to one folder.
When sharing a folder, you share all the content in the folder.
Embed public folders on your own Web page or blog using the Screencast.com MediaRoll.

Playlists

Use a playlist to share a collection of content gathered from different folders of your library.

You can add a piece of content to multiple playlists.
When sharing a playlist, you share all the content in the playlist.
Embed public and hidden playlists on your own Web page or blog using the Screencast.com MediaRoll.

Privacy / Security

While you have the option of uploading individual content files into the library, you cannot secure individual files in the library. So, all content located in the library itself is always available to view and anyone who can find your library can view this unsecured content.

Before you share, you should consider the privacy level assigned to your folder or playlist. The privacy level determines who can see your content and when they can see it.

The Public privacy level allows anyone who can find your library to view your content.
The Hidden privacy level ensures the content will not be seen when others view your library – it is completely hidden from view.
The Password level of privacy requires viewers to enter the password in order to view the content. The actual folder in the library will not be seen when others view your library.
The Authenticated account is the highest level of privacy. In order to view the content, the recipient receives an email containing a link to the content. To view the content, the recipient must have a Screencast.com account (they can create one for free). The email address used to create an account must match the email address on the invitation. Additionally, an invitation can be revoked at any time rendering the link in that email invalid.

What if I make changes later and my URLs are broken?

If you have changed your Display Name or any folder/playlist names, restoring them to their original names will correct the broken links.
If you cannot remember the Display Name or the folder/playlist names, you will need to redistribute the links as appropriate, using new share code. Get new code by clicking on the folder/playlist's Share option.

Note: Moving content from one folder or playlist to another will not break URLs such as embedded links, embed code, and the MediaRoll.