Working with Folders

Working with Folders

You can use folders to organize your content. They act like folders on your desktop – just place content inside to group your files together.

  • You can embed public or hidden folders on your own webpage or blog using the Screencast.com MediaRoll, our embed widget.
  • Content can only exist in one folder at a time. To share content stored in different folders as one group, create a playlist.
  • For Pro account holders, content moved from one folder to another assumes the look of the View Page template assigned to the new folder. For more information, see Customize What Your Viewers See.

Folder Privacy

There are four levels of privacy or security that may be applied to folders: Public, Hidden, Password, and Authenticated.These four levels are intended to give flexible sharing options while making sure that content is not seen by prying eyes.

  • The Public privacy level allows anyone who can find your library to view your content.
  • The Hidden privacy level ensures the content will not be seen when others view your library – it is completely hidden from view.
  • The Password level of privacy requires viewers to enter the password in order to view the content. The actual folder in the library will not be seen when others view your library.
  • The Authenticated account is the highest level of privacy. In order to view the content, the recipient receives an email containing a link to the content. To view the content, the recipient must have a Screencast.com account (they can create one for free). The email address used to create an account must match the email address on the invitation. Additionally, an invitation can be revoked at any time rendering the link in that email invalid.

Get Organized

When it comes to setting up your library, the more organized you are, the better. Overall, content placed into folders is easier to manage and secure than individual content files in the library. Content that is organized into systematic folders and playlists also helps facilitate the sharing process makes for a better viewing experience.

When setting up your library with folders and playlists, keep these questions in mind:

  • Who should be able to view my content? Will all of my content be available to everyone or will I need to assign privacy levels?
  • What will be viewed? A video, document or image? What will the file formats be? What about file size?
  • Where will my content be viewed? On Screecast.com, a webpage, or blog?
  • When do I want someone to see my content? When I invite them via an email or link? Or, when they go to a blog or webpage?
  • Why am I sharing this content – what is my overall goal? To educate, inform, or sell? Should I enable Commenting to facilitate discussion? Should my videos be available for download? Should I include attachments like forms or slides?

To Create a New Folder

  1. While in the library, click the Create Folder button.
  2. The Edit Folder Properties dialog box appears.
  3. Enter the Title for this folder. This is what displays in the library.
  4. If desired, enter a description in the Description field.
  5. Select the RSS feed, if any.
  6. For Pro account holders, if desired, customize the page that your viewers see.
  7. Click the Change button to select the privacy level.
  8. Click the Done button.

To Edit an Existing Folder’s Properties

  1. While in the library, hover over a folder.
  2. From the popup menu, click Edit. The Edit Folder Properties dialog box appears.

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